Frequently Asked Questions

General questions about the Programme

The originality of the CLEAR-Doc programme is to introduce an approach through three challenges shared at the international level and aligned with several United Nations sustainable development goals:

  • Challenge 1: design and develop resource-efficient urban spaces;
  • Challenge 2: Understand and manage “urban risks” for resilient cities;
  • Challenge 3: Develop the digital city and make it a catalyst for social, environmental and economic performance.

As such, the thesis subjects must cover at least one of the thematic fields identified for the program:

  • C1 Civil engineering for carbon-neutral urban areas
  • C2 Safety, security and risk management within the city
  • C3 Technology enhanced solutions for smart cities
  • C4 Service design for future sustainable cities
  • C5 Sustainable urban life and tourism
  • C6 Circular economy for urban citizens

All disciplines are open.

Call n°1 - 2022

  • Launch of the Call for Applicant : January 2022
  • Deadline for submission of application  : March 21th 2022
  • Auditions : June 2022
  • Recruitment : October 1st 2022 - November 1st 2022

Call n°2 - 2023

  • Launch of the Call for Applicants : November 2023
  • Deadline for submission of application  : January 2023
  • Auditions : May 2023
  • Recruitment : October 1st 2023- November 1st 2023

Eligibility criteria

Applicants must fulfill the following eligibility criteria:

  • At the time of the call deadline, applicants must be in possession or finalizing their Master’s degree or equivalent/postgraduate degree.
  • At the time of recruitment, applicants must be in possession of their Master’s degree or equivalent/postgraduate degree which would formally entitle to embark on a doctorate.
  • Applicants in possession of their Master’s degree at the time of the call for applications deadline must be in the first four years (full-time equivalent research experience) of their research career (career breaks excluded) and not yet been awarded a doctoral degree.
  • Applicants must fulfil the transnational mobility rule: incoming applicants must not have resided or carried out their main activity (work, studies, etc.) in France for more than 12 months in the 3 years immediately prior to the call for applications deadline.
  • Applicants must be available full-time to start the programme on schedule (October 2022).

Application rules are enforced by the French doctoral system which specifies a standard duration of 3 years for a full-time PhD together with the MSCA standards and the OTM-R European rules as follows.

Citizens of any nationality may apply to the programme. 

The following eligibility criteria must be fulfilled so that the application can be evaluated by the Selection Committee. Applications not meeting all the criteria will not be evaluated and will be rejected.

In order to be eligible to the programme, you need to be in the first four years of your research career. This includes all your research experience after your Masters, but the only rule is to have no more than 4 years of experience.

There is no limit of age to be able to apply to the programme.

However, you should be in your first 4 years of research experience.

Applicants from any country in the world can apply, even French candidates.

However, the candidates may not have resided or carried out their main activity (work, or studies) in France for more than 12 months within the 3 years immediately prior to application deadline (March 21st 2022).

 

 

No, the selection process will be organized through 2 differents steps :

  • Step 1 - Evaluation on the basis of the application file: you will need to reach a score of 75/100 will be required to be able to be auditioned, and only the 60 best files will be selected for auditions
  • Step 2 - Auditions: At the end of the auditions, the 15 best candidates will be selected on the main list and the other 15 on the reserve list in order of merit

No, there are no constraints in terms of nationality 

Selection Process

CLEAR-Doc use a 2 stages selection process:

  1. Online application, starting from the 15th December 2021 to 21st March 2022.
  2. Auditions, from 13th June 2022 to 17th June 2022.

The final decision with the principal list (15 candidates) and the reserve list (15 candidates) will be decided on 28th June 2022. PhD contracts will start on 1st October 2022 or 1st November 2022.

The first step of the recruitment process is detailed below: 

Online application:

Before starting the Online Application process, it is mandatory to get in touch with the thesis supervisor. Only applications that have received the approval of the supervisor(s) will be examined.

The application must be written in English in order to be considered and examined.

The candidate’s application package must be complete and submitted strictly before the application deadline (21st March 2022)

The application form (to be filled online) is composed of

  • Personal information (copy of your passport to upload in .pdf) ;
  • Eligibility check ;
  • Selection of the topic among a list of topics, OR alternative topic proposed by the candidate with an acceptation letter from UNI EIFFEL supervisor(s) ;
  • Basic training project and career plan (to be filled online, 4 000 characters limit) including:
    • 3-year personal goals ;
    • Skills to be developed (scientific and non-scientific skills) ;
    • Objectives of the 6-months secondment (with 3 months abroad).
  • Education ;
  • Works experience or internships ;
  • Research and teaching merits ;
  • Documents (to be uploaded online in separate pdf documents, max 10Mb):
    • CV (Resume) in Europass format (mandatory) ;
    • Master degree certificate or, if you have not been graduated, your last official transcripts of records in a certified English version ;
    • Cover letter (3 pages max to be uploaded in .pdf format) with:
      • Motivation and detailed research objectives linked with thesis topic 
      • Appreciation of the proposed research compared to the state-of-the-art ;
      • Proposed methodology ;
      • Output plan feasibility within 3 years ;
      • Capacity to carry out the project preliminary career plan ;
      • Target dissemination & exploitation activities ;
      • Optional : track record.
    • Acceptation letter from the PhD supervisor (using the template online) ;
    • Recommendation letter from your Master degree supervisor (using the template online) ;
      • Other recommendation letters can also be uploaded but are not mandatory ;
    • Ethics Form (using the form available online)

Once the application is submitted, you will receive an electronic receipt of your application by e-mail. After the deadline, you will be electronically notified of your status during the selection process as soon as a new stage has been reached.

The second step of the recruitment process is detailed below: 

Auditions

 

Preparation of Auditions for the candidates on the short-list:

The short-list of 60 candidates will be invited by e-mail to participate to the audition.

In order to get prepared for this audition, it is important to get in touch with the PhD supervisor and to organize several videoconference meetings.

 

If you are selected for stage 2, you will be auditioned by a panel of scientific experts, through videoconference (see the “selection process” section below).

The audition (30min) will include:

  • A 15 minutes oral presentation.
  • A 15 minutes discussion with the jury.

Your presentation during the audition must include the following aspects:

  • Academic Excellence & Motivation
    • Qualifications, coherence of the resume.
    • Knowledge of the state of the art topic, match between candidate's profile and PhD topic.
    • Personal, professional and scientific motivation.

    Appropriation of the PhD project
    • Explanation of the problem and hypotheses.
    • Description of the objectives and methodology.
    • Feasibility (scientific agenda, dissemination plan).
  • Communication abilities and maturity of the applicant
    • Quality and clarity of the presentation.
    • Fluency in English.
    • Quality of answers given to reviewers’ question.

Powerpoint presentation is allowed during your presentation, but you will not be allowed to use any supporting documents during the session of questions.

To apply to CLEAR-Doc, you must fill the online application form, please click here.

To do so, you must fill the templates (which will be upload on the online application form) which you can find on "Prepare and submit your application" page.

Evaluation

The management team will create a pool of experts-evaluators, divided in 5 specialized panels:

  • Social Sciences & Humanities (SSH)
  • Environmental Sciences (ES)
  • Mathematics, Computer Sciences & Communication Technologies (MCSCT)
  • Engineering (ENG)
  • Sciences and Technologies (ST)

Each panel will be composed of international academic and non academic experts.

The experts will be chosen among international experts recognized in their scientific field.

Members cannot be part of CLEAR-Doc partners (impartiality of the evaluation).

  • Each application file will be evaluated individually by international experts-evaluators of the following panels:
    • Social Sciences & Humanities (SSH)
    • Environmental Sciences (ES)
    • Mathematics, Computer Sciences & Communication Technologies (MCSCT)
    • Engineering (ENG)
    • Sciences and Technologies (ST)
  • The output of the evaluation of each application file will be a report summary and score average between the experts-evaluators.
  • For each panel a remote consensus meeting will be set. The experts-evaluators will agree on a short-list of maximum 60 admissible candidates.

 

Evaluation criteria in Stage 1 Scores

1. Academic background and excellence of the applicant:

(a) Originality of appropriation of the research, clarity of the objectives, (b) Research experience, (c) Education, qualifications, academic marks

Max = 35

2. Strength and relevance of the topic:

(a) Feasibility within 3 years based on former experience, (b) Capacity to carry out the project and preliminary career plan, (c) Dissemination & exploitation plan

Max = 35

3. Professional Reference:

(a) Ability ot work independently, (b) Quality of previous work performed and scientific curiosity, (c) Soft kills

Max = 15

4. Career development of the applicant:

(a) Past and planed diversity of research agenda, (b) Past and planed international experience, (c) Past and planed non-academic experience

Max = 15
Rejection under 75/100 treshold. In case of equality, criteria 1 will prevail on criteria 2, then criteria 3 and then 4. The 60 best applications will be kept for the Auditions.

Total = 

100


 

Each candidate will be evaluated through a web-based audition, by a jury composed:

  • International academic and non-academic experts from the candidate’s respective panels (Social Sciences & Humanities; Environmental Sciences ; Mathematics, Computer Sciences & Communication Technologies ;  Engineering ; Sciences and Technologies).
  • A member of the Quality and Ethics Board.
  • The thesis supervisor(s).

The latters two will be allowed to interact with the experts-evaluators but will not be allowed to take part on the decisions or ranking. The same applies for an expert-evaluator in case of a conflict of interest with one candidate.

At the end of the audition, the jury will have to reach a consensus to award a mark according to the following criteria :

 

Evaluation criteria in stage 2 Scores

1. Academic Excellence & Motivation:

(a) Qualifications, coherence of the resume, (b) Knowledge of the state of the art of the topic, match between candidate's profile and PhD topic, (c) Personal, professional and scientific motivation

Max = 35

2. Appropriation of the PhD project: 

(a) Explanation of the problem and hypotheses, (b) Description of the objectives and methodology, (c) Feasibility (scientific agenda, dissemination plan)

Max = 40

3. Communication skills and maturity of the applicant:

(a) Quality and clarity of the presentation, (b) Fluency in English, (c) Quality of answers given to reviewers' question

Max = 25
Rejection under 75/100 treshold. In case of equality, criteria 1 will prevail on criteria 2, then criteria 3. In case of equality, the score in the 1st stage will prevail

Total =

100

 

The top 15 successful candidates will be contacted and required to communicate their acceptance by email to clear-doc@univ-eiffel.fr within 2 weeks after receiving the confirmation of the success of their applications.

Failure to do so will result in the position being offered to the candidates best ranked on the reserve list. 

Redress procedure

The applicants will have the possibility to request for redress no later than 2 weeks after email notification of rejection of her/his application.

The request can be done by email to clear-doc@univ-eiffel.fr after each stage of the selection process. The Management Team will give an Evaluation Summary Report, within 5 working days following the date of reception of the request. The processing of the requests for redress will only deal with procedural aspects of the selection process, also meaning that the scientific evaluation shall not be questioned.

Work conditions

Université Gustave Eiffel is a multidisciplinary university of national importance. It also has the distinction of being the first institution to bring together a research institute, a university, a school of architecture and three engineering schools.

By pooling its many strengths in the areas of education and research, Université Gustave Eiffel aims to develop by pursuing a strategy based on complementarity between its founding institutions. By creating better synergies in this way, the university can offer the groups it serves a wider range of expertise.

Educating young people, employees or citizens at all levels, providing the whole of society with scientific insights; the ultimate aim of Université Gustave Eiffel is to help raise everyone's level of qualification.

Some figures about the Université Gustave Eiffel: 

  • 22 research labs and 5 international laboratories
  • 1 200 academics, 13 doctoral schools
  • 25% of the French research and training efforts on "Cities
  • 50 European active projects 
  • 1 000 international peer-reviewed publication per year (130 in the top of the 10% Leiden ranking)
  • Over 200 international partners
  • 7 campuses in France
  • 17 000 students
  • 500 PhD students (45% of international students)
  • 9 + remarkable world-class research equipment 

Application rules are enforced by the French doctoral system, which specifies a standard duration of 3 years for a full-time PhD together with the MSCA standards and the OTM-R European rules.

You will have an employment contract from UNI EIFFEL.

This contract will fall under French public law, which includes full social coverage (including sick and maternity leave), starting from day 1.

Scientific supports of high quality will be provided:

  • Access to all online subscriptions (Elsevier, Springer-Nature, IEEE, Web of Science; Scopus, etc.) and all campuses’ libraries;
  • Access to the unique entrepreneurial ecosystem of UNI EIFFEL (hackathons, co-working spaces, incubators, fab-labs, and private chairs).
  • Access to a dedicated training programme (foreign language courses, personal development trainings, career development trainings, technical skills, etc.).

The CLEAR-Doc programme is part of the Marie Sklodowska Curie Actions (MSCA)

 As such, MSCA funding and recruitment rules apply for CLEAR-Doc PhD contracts:

  •  Attractive salary (2700€ gross/month ) 
    • + family supplement if applicable
    • + Personal mobility allowance to join one's family punctually (160€ gross/month)
  • Mobility grant to carry out the compulsory 6 month mobility: 3240€.

In addition, operating costs are provided for the host laboratory: 6000€ for the duration of the thesis, allowing the purchase of consumables, participation in conferences, etc...